Privacy Policy

Last updated on 18th June 2020

Who We Are

This privacy policy explains the data protection practices of The Outside Organisation Ltd. (“We”) are a company registered in England and Wales under company number 03378739 with its registered office and Charles House, 5-11 Regent Street, London, SW1Y 4LR.

The Outside Organisation Ltd is committed to protecting your privacy. We only use information we collect about you with your consent and we will not disclose personal information about you without your prior agreement or unless we are legally obligated to do so. Please read the text carefully to understand our views and practices regarding your personal data and how we will treat it.

Key Points

This Policy applies to your use of our ‘Digital Services’, including, but not limiting to our website, social media and newsletters.

We use personal data to allow you to use the features in the website content, including interactive features that engage with social media sites such as Facebook and Twitter.

We use cookies and other tracking technology to collect your data. You can opt out of cookies but some features of our website may not work.

We will not disclose personal information provided by you without your prior consent, unless we are legally obligated to do so.

Our content is not designed for children. We do not knowingly collect personal information of children under the age of 13. Parents should supervise their children’s online activities and consider using parental control tools available from online services and software manufacturers. These tools can prevent children from disclosing their name, address and other personal information without parental permission.

Note that certain third parties may be able to identify you across sites and services using the information they process; any such processing is not done at the direction of The Outside Organisation and is outside the scope of this Policy.

How We Collect Data

We may collect and process personal data relating to you, including but not limiting to cookies, tracking technology and subscribing to services such as newsletters.

When you visit our website, we collect Log Data and Cookies. This Log Data may include information such as your computer’s IP address, browser version, pages of our Service that you visit, the time and date of your visit and the time spent on those pages.

We use the following categories of cookies on our website:

Type of Cookie Purpose of Cookie
Strictly Necessary  These cookies are essential in order to enable you to browse our Site and use its features. The information collected by these cookies relate to the operation of our Site, for example website scripting language and security tokens to maintain secure areas of our Site.
Performance / Analytics  These cookies collect anonymous information about how you use our Site, for example which pages you visit most often, whether you receive any error messages, and how you arrived at our Site. Information collected by these cookies is used only to improve your use of our Site and never to identify you.
Functionality These cookies remember choices you make, for example your language and any changes you have made to text size, in order to improve your experience of our Site and to make your visits more tailored and enjoyable. The information these cookies collect may be anonymised and cannot be used to track your browsing activity on other websites.
Social Media These cookies allow you to share what you’ve been doing on our Site with social media organisations such as Facebook and Twitter. These cookies are not within our control. Please refer to the privacy policies of these organisations for how their cookies work.

Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.

How We Use Your Data

We use personal data collected via our content where necessary for purposes which are in our legitimate interests:

  1. To provide you with access to content and features on our website.
  2. To answer requests. We collect and process Identity Data, Contact Data, and User Content as necessary to address your request, fulfil the business purpose for which that information was provided, or for other related purposes. This information is primarily used to respond to your request, and to otherwise fulfil our contract or communicate with you, as appropriate.
  3. To provide security against illegal activities. We process Personal Data on our Digital Services as necessary to detect security incidents, protect against, and respond to malicious, deceptive, fraudulent, or illegal activity.
  4. To enforce compliance with our terms and other policies.

We also use personal details when you give us consent through the use of cookies and tracking technology, and when law requires it.

How We Share Your Data

We may disclose personal data in special cases when we have reason to believe that disclosing this data is necessary to identify, contact or bring legal action against someone who may be causing injury to or interference with the rights or property of The Outside Organisation. Personal data may be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if required for the legal protection of our legitimate interests in compliance with applicable laws.

We will not disclose personal information to third parties in situations where we aren’t legally obligated to do so without your prior permission.

How We Protect Your Data

We use industry standard technical and organisational security measures to protect your Personal Data. We cannot guarantee the security of your Personal Data when you transmit it to us, and any such transmission is at your own risk.

How We Retain Your Data

We retain Personal Data for so long as it, in our discretion, remains relevant to its purpose, and in any event, for so long as is required by law. This period may be different if required by law, or if we need to retain data in order to respond to claims, to protect our rights or the rights of a third party.

Consent To Cookies

In order to place cookies on your device, we require your consent. If you don’t want to receive cookies at all, you can modify your browser so that it notifies you when cookies are sent to it or you can refuse cookies altogether.

Please note that if you continue to browse the site, you will be considered to have agreed to our use of cookies.

Where we are processing your Personal Data based on your consent, you may change your mind and withdraw your consent at any time. The consequence of you withdrawing consent might be that we cannot perform certain services for you, such as location-based services or other services conditioned on your consent or choice not to opt-out.

Alternatively, you may wish to visit www.aboutcookies.org, which contains information on how to do this on a wide variety of desktop browsers.

Your Rights

You have the right to ask us for a copy of your personal data; to correct, delete or restrict (stop any active) processing of your personal data; and to obtain the personal data you provide to us for a contract or with your consent in a structured, machine-readable format.

In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement).

These rights may be limited, for example if fulfilling your request would reveal personal data about another person, where it would infringe the rights of a third party (including our rights), or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping. In these situations we will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

Changes To The Policy

We may modify, alter or update this privacy and cookie policy at any time. We will indicate any changes by updating the date at the top of the policy and contacting you as appropriate. We encourage you to review this policy from time to time.

Feedback/ Contact

We welcome feedback and if you have any concerns about how we process your data, you can get in touch via info@outside-org.co.uk.